Receptionist and Administrative Assistant
– Posted May 10th 2024
Receptionist and Administrative Assistant
Hours: (Monday – Friday, Fixed Term 12-month Contract)
Location: Holland Park, London W11 4LZ
Start date: Early June
Working hours: 09:00-17.30
Salary: £25,642.50 per annum
The Agency is looking for an enthusiastic and hardworking individual to join us as the company Receptionist who will also have the opportunity to assist an agent predominantly with invoicing and scheduling. The role provides the chance to work alongside a friendly, collaborative team and learn about the industry from an agent’s perspective. The receptionist coordinates the general administration of the office, helping us to deliver excellent client care, which is the very core of what we do.
The Agency represents all manner of writers, directors & creatives working across film, television and theatre; from those at the peak of their careers to those at the very beginning. That range is reflected in the company too: the agents here are as varied in their taste as they are in age and experience.
The Agency works with other successful book agencies representing their clients’ media rights and in addition, The Agency have a bespoke children’s literary department. What binds the team at The Agency is their enthusiasm for their clients, great drama and the deal-making that facilitates it.
THE ROLE
This a role which requires a calm, considerate and organised multi-tasker with a passion for theatre, film & TV. We would welcome someone with a friendly and professional approach, administrative experience, and the ability to prioritise a varied workload with a strong eye for detail.
Reception Duties include:
• Managing the telephone switch board
• Running the meeting room diary
• Welcoming visitors & setting up the meeting room with refreshments
• Organising the post (incoming and outgoing),
• Logging, tracking and evaluating unsolicited submissions
• General office maintenance and errands (maintaining office supplies; organising couriers; printing scripts; organising travel; weekly fire alarm check)
• Booking taxis and couriers in conjunction with company assistants.
• Contributing to our social media output
• Updating internal databases
• Assisting with general administration
• Working with a senior agent, invoicing for fees on the behalf of clients, logging and tracking contracts and scheduling internal and external meetings
We are committed to diverse, inclusive recruitment, regardless of disability, race, age, colour, national origin, ethnic origin, sexual orientation, gender identity or any other basis.
Please let us know if you would like further information, or support with access requirements on to roriley@theagency.co.uk and abarnard@theagency.co.uk; or call us on 0207 727 1346 and ask for either Rosie or Arthur.
HOW TO APPLY
To apply please email Arthur Barnard (abarnard@theagency.co.uk) and Rosie O’Riley (roriley@theagency.co.uk) with “Receptionist Application” in the subject line and include your CV and a covering letter. Please include in the covering letter:
• why you are interested in the role and the work of The Agency
• if there is a particular Agency client you admire, or project by an Agency client that you have enjoyed, and why
• your enthusiasm for film, TV and/or theatre
• how your skills, experience or personality are well matched to the job
Application deadline: Thursday 23rd May